How to Request AIOU Duplicate Degree or Certificate
Degrees and certificates are important documents in professional and academic worlds. But thefts, losses and natural disasters may make them unavailable. AIOU understands the value of these papers. Hence made a proper mechanism for timely issuance of DMCs. This article guides you through the procedures, requirements and frequently asked questions as to how you can get a duplicate degree/certificate from AIOU.
How to Request AIOU Duplicate Degree and Certificate
Eligibility for Duplicate Degree or Certificate
You can apply for a duplicate degree or certificate if:
- Your original document has been lost or stolen or is too damaged to use.
- The record contains incorrect information, such as a misspelled name or Incorrect date of birth.
- You require a duplicate of the documentation for official purposes.
Step-by-Step Guide to Request a Duplicate Degree or Certificate
1. Prepare the Required Documents
Before Applying, make sure you have the following:
- Applicant Form: Visit AIOU (Allama Iqbal Open University) website and download and complete the duplicate degree/certificate applicant form.
- Affidavit: Stamp paper affidavit (Rupees 50/- judicial paper) to the effect of loss/damage/theft of the original degree/certificate as per proforma and a public/oath commissioner.
- Copy of CNIC: Attach copy of your CNIC.
- Photocopies of Academic Documents: Attach copies of degree or certificate (if available), transcript and proof of enrollment.
- Proof of payment of fee: After depositing the fee in the concerned bank A/C, attach the original challan with application form.
2. Submit the Application Form
- Submission Method: Applicants are required to apply for AIOU at its main campus, as well as regional centre, or through the courier.
- Address: Ensure that the cover is addressed to “Controller of Examinations, Allama Iqbal Open University, Islamabad”.
3. Pay the Processing Fee
- Fee Amount: The fee for a duplicate degree or certificate varies. Check the latest fee schedule on the official AIOU website.
- Payment Method: Deposit prescribed fee in bank on prescribed challan form in any branch of the bank.
- Receipt: Retain a copy of the challan receipt for future reference.
Track Your Application
- AIOU give an acknowledgement receipt with a RTI number once submitted.
- You can also track status of your application with this tracking number either in AIOU student portal or directly by the office concerned.
5. Receive the Duplicate Degree/Certificate
- After the verification process, AIOU will inform you to collect the copy document in person, or ask for sending through courier.
- Make sure all of your contact information is current to prevent delays.
Processing Time
Duplicate degree or certificate of passing will be issued in 20 to 30 days of time. But your application may be delayed when it’s peak season or if there is missing information.
Important Guidelines
- Details in the Application Form: Keep cross verifying the details field by you in the loan application form and the details in the academic certificates.
- Regional Office Help: For help, you should attend your nearest AIOU regional office.
- Emergency Duplicate: If you need a duplicate urgently you can contact the controller of examinations to know about the option of collection of duplicates without waste of time through any suitable representative.
FAQs
1. What should I do if I lose my original degree or certificate?
In case of loss of the original degree/certificate, the candidate should lodge a complaint with the police and immediately submit a copy of the complaint to University and apply for a duplicate as on application narrated above.
2. How much does it cost to obtain a duplicate degree or certificate?
The price varies depending on the document type. Visit AIOU official website to see the new fee structure.
3. Can I apply for a duplicate degree online?
Presently, AIOU receive hard copy applications and documents from the candidates. But you can get the application form from the website.
4. Can someone else collect the duplicate document on my behalf?
Yes but the authorized person will have to bring an authorization letter, copy of your CINC and their CINC.
Conclusion
Ordering duplicate degree/certificate from AIOU is an easy process. Especially for those whose education and careers are dependent on this crucial education document. Keep in mind these steps and documents when you apply, and the application will be smooth. Make sure to keep record of your academic records at all times, AIOU is here for you in case of any such happening. If you need more help, get in touch with AIOU Controller of Examinations or your nearest office.
